There are several different ways to submit job applications, including via email. The method of application will depend on the company and the position you are applying for. In many cases, you will submit your application through an online job site or the company’s website. For some jobs, especially in retail and hospitality, you may be able to apply in person.
How to Apply for a Job via Email
What is the best way to use email to submit job applications? The most important thing is to follow the application instructions provided in the job posting and to send your resume and cover letter via email only if requested by the employer. If the company requests additional information, be sure to include that as well.
Use a Professional Email Account
The email account you use to submit your application should be a professional one. If you are applying for many jobs, you may even want to set up a separate email account just for job searching. You will be able to easily track your applications as they won’t get mixed up with your personal email. If you are using an online email service (like Gmail, for example), you will be able to access your messages from any device. When setting up the account, try to use a variation of your name, such as first.last@email.com.
Have Your Resume Ready
Most employers will ask you to send a copy of your resume, and some may also request a cover letter. Microsoft offers a free version of Word (Word for the web) that you can use to create documents online. You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word or PDF files and then attach them to your email.
Be Professional
Just because you are sending your message via email does not mean you can be casual or impolite. Take the time to write your email message and the materials you are sending with it carefully. Your goal is to secure a job interview, and you will need to leave the best possible impression.
Attach Your Resume and Cover Letter
Before clicking send, remember to attach your documents to the email. In Gmail or Word, click the paperclip icon to add your application materials to the message. In Gmail, click on “Attach files” and in Word, click on “Attach.”
Review and Test Your Message
It is also important to write your message carefully and accurately, just as you would with a printed letter. Review your email and send a test message to yourself so you can ensure the formatting is correct and the attachments come through properly.
What to Include in Your Job Application Email
Your job application email is a cover letter that accompanies your resume. This means the goal of the email is to inform the recipient of the following:
- Why you are writing
- The job you are applying for
- Your qualifications for the job
- What you can offer the company
- How to follow up or how the recipient can reach you
Tips for Writing a Job Application Email
When sending an email to apply for a job, it is important to be concise and grab the attention of the hiring manager with a strong message that highlights why you are a good fit for the job. Your email should include the following:
- Subject line: Because hiring managers receive many emails, you should make it easy for them to sort through application emails. Include your name and the job title you are applying for in the subject line of the email. If a job number has been assigned, include that as well. For example:
Subject line: Margaret Hannon – Social Media Marketing Assistant Position (Job Reference No. 1234)
- Greeting:
- First paragraph: In the first paragraph of your message, it is important to explain why you are writing. Mention where you saw the job posting, the date it was published, and how you found the listing (for example, on the company website, or on a job board, etc.).
- Middle paragraphs: This part of the message is where you can promote your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your key relevant jobs and responsibilities along with your achievements. Make sure not to copy your resume directly.
- Final paragraph: Use this space to thank the recipient for reading your email and mention that your resume is attached. This is also the place to thank the recipient for considering your application. Mention when and how you will follow up as well.
- Closing: Use a formal closing such as “Sincerely” or “Thank you” to sign off your message, and then write your full name.
- Email signature: You may also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one.
If possible, please direct your email to a specific person. If the hiring manager’s name is not mentioned in the job posting, you can often find it by reviewing the company’s website. If a name is not available, you can start with “Dear Hiring Manager” as shown in the ideal message below, or with “To Whom It May Concern” in a more formal manner.
Note: If you were referred by a friend or colleague, mention that at the beginning of your email. A referral can help you secure a job interview.
Note: Don’t forget your resume. Attach it to your email in the format requested by the employer. If no specific format is requested, send it as a PDF or Word document.
Examples of Job Application Email Messages
Review job application email message templates to help you get started. Just remember to customize your message for each job opportunity.
Job application email template #1
Subject: Assistant Communications Manager – Joseph Green
Dear Hiring Manager,
I was excited to see your job posting for the Assistant Communications Manager position on Craigslist. Your description of the job responsibilities for the Assistant Manager role closely matches my experience, and I am eager to submit my resume for your consideration.
In my role as Assistant Communications Manager at ABC Company, I wrote articles for the company website, edited and published contributed articles, managed the company’s social media presence, and wrote and sent a weekly email newsletter to subscribers. I also implemented an automated email tool that increased the company’s subscriber base by 40% within six months.
While I was the Assistant Communications Manager for Assembly Member Janet Brown, I researched, drafted, and edited legislation, wrote press releases, and was responsible for communications and office correspondence.
My resume is attached. If I can provide you with any further information regarding my background and qualifications, please let me know.
I look forward to hearing from you. Thank you for considering my application.
Sincerely,
Joseph Green
Joseph.Green@email.com
202-555-5252
Job application email template #2
Subject: Assistant Lecturer Position – Jane Lee
Dear Ms. Smith,
I was interested to read the job posting for the Anatomy and Physiology Lecturer position at Middleburg University. I believe my experience aligns perfectly with the duties related to this role, and I am happy to submit my application for this position.
My most recent teaching job was at Ameri University, where I taught Anatomy and Physiology as an Assistant Professor. Additionally, I participated in two academic committees and was involved in a research project.
I have
I have attached my resume to this message. Through it, I hope you can learn more about my background, education, achievements, and awards.
If I can provide you with any further information, please let me know. I look forward to hearing from you regarding this opportunity.
Thank you for considering my application.
Jane Lee
Jane.Lee@email.com
454-555-4653
Frequently Asked Questions (FAQs)
Do you need
Source: https://www.thebalancemoney.com/sample-email-job-application-letter-2061608
Leave a Reply