When to Ask for a Raise via Email
Especially when working remotely, email can be the easiest way to ask for more money. Your manager will have enough time to consider the best response. Note: By not asking directly, you won’t put your manager in an awkward position, and it will be easier to explain your reasons for requesting a raise.
What Employers Need to Decide
The decision to grant a pay raise is not one that most managers make lightly. They need time to consider your request, evaluate your progress in your career path, and analyze the contributions you have made to the organization. They may also need to review the management’s financial situation to see if their budget can accommodate a raise.
Lastly, they have to consider the underlying message that will be sent to you and your colleagues if they decide to grant your request. Raises are not just a financial matter; they are a psychological affirmation that the employer values the employee and wishes to retain them. Therefore, senior management must decide whether you merit that commitment based on your work history and contribution patterns.
They should also anticipate whether their decision to grant you a raise will lead to collective requests from other employees for wage increases. If they have to deny raises to other employees, will they then have to deal with morale issues? Note: Requesting a meeting to discuss your compensation is a smart way to give your supervisor time to consider your request, check with HR or management, if necessary, and decide if a raise can be granted.
What to Write in a Salary Increase Email
Your message should include:
- A request to hold a meeting to discuss your compensation (in the subject line of the email)
- The reason you deserve a raise
- Additional responsibilities you have taken on in your role
- Any skills or certifications you have acquired since your hiring
It’s also good to include information about how impressed you are with your job and working at the company. You don’t want to come across as an angry employee who isn’t being paid enough. Also, don’t just ask for more money. It’s a better strategy to request a chance to discuss a salary increase, rather than simply asking for a higher salary. Note: When writing the message, don’t assume your manager knows everything about the work you have done. People get busy and are not always aware of how much work their employees are doing. It’s acceptable to mention what you’ve dealt with and how your role has changed since you started. Write a formal letter in standard business letter format. Maintain professionalism even if you are friendly with your boss. Your email may be forwarded to others in the company for review.
Example of an Email to Request a Salary Increase
Here is an example of an email requesting a meeting with a manager to discuss a salary increase:
Subject: Meeting Request – Your Name
Dear Mr. Matthews,
I am grateful for the opportunity I have been given to work as a Development Coordinator at XYZ Nonprofit Organization. Over the past two years, my responsibilities at XYZ have grown significantly, and not only have I consistently completed all these responsibilities, but I do so with exceptional work quality. Therefore, I would like to respectfully request a meeting to review my salary.
As you know, my salary has not changed since my hiring in 2020. Since then, I have happily added some tasks to my workload that have allowed me to contribute more to the company. For instance, I volunteered to develop a quarterly newsletter, and I am currently responsible for writing, formatting, and printing the newsletter. As you know, I recently completed a Master’s certification program in Grant Writing.
I believe
My increasing contributions to the company and my new qualifications justify a raise in salary.
I enjoyed the opportunity to meet with you to discuss a raise in my salary. I look forward to hearing from you.
Best regards,
Your First and Last Name
Development Coordinator
XYZ Nonprofit
123 East Street
Cincinnati, Ohio 45202
555-555-5555
firstname.lastname@email.com
Takeaway
– An email message can be an effective way to request a raise. It allows your manager to consider your request without putting them in an awkward position.
– Be careful when drafting your request. Use a business letter format and ensure your message is ready for presentation to higher-ups.
– Don’t just ask for more money. Request a chance to discuss your proposal in person.
– Use your message to present your case. List ways you have exceeded expectations. Include any skills or certifications you have added that make you more valuable to the team.
Source: https://www.thebalancemoney.com/sample-email-message-asking-for-a-raise-2062776
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