Tips for Writing Cover Letters that Grab Hiring Manager’s Attention
Be professional. You should write your cover letter as a formal business letter, whether sent as an attachment, by mail, or by email. The letter should start with your contact information, the date, and the hiring manager’s contact information. The email message should include the referral in the subject line of the message. Start on the right foot. Begin your letter with a greeting followed by the hiring manager’s name. Mention your referral in the first paragraph of your cover letter, along with a brief explanation of your relationship. Show your interest. Then mention what sparks your interest in the job and why you are qualified for the position. Let your passion show. Employers want to hire candidates who are enthusiastic about the job. Say thank you. Be sure to thank the person for their time and consideration, and use a suitable closing for the cover letter, followed by your signature (for printed letters) and your full name typed. In an email, your contact information will follow your typed name. Use cover letter templates. Your cover letter may be the first thing the hiring manager sees, so it should make a good impression. Review these cover letter templates for a variety of scenarios including follow-up letters, inquiry letters, specific job/industry cover letter templates, cold contact, and referral letter templates. Be sure to tailor your letter for each job application. Conduct final proofreading, editing, and testing before sending. The final product should be free of spelling errors and professionally formatted before sending it to the hiring team. Note: If you are sending your cover letter via email, send a test message to yourself before sending it to the employer. This way, you can ensure that your formatting remains intact during sending and that there are no unusual gaps or missing words in the final copy.
Example of a Cover Letter with a Referral
This is an example of a cover letter with a referral. Download the referenced cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
June Amour
123 Main Street
Any City, California 12345
555-555-5555
june.armour@email.com
September 1, 2018
Raymond Maximillian
Sales Manager
Rubymax, Inc.
123 Business Rd.
Business City, New York 54321
Dear Mr. Maximillian,
I am writing to express my interest in the International Sales position available at Rubymax, Inc. I am very familiar with your products and would welcome the opportunity to speak with you about how I can help increase your international presence.
My colleague Joe Smith recommended that I reach out to you directly about this position. Joe and I have worked closely in the industry for many years, and he believed I would be a good fit for Rubymax.
My ten years of experience in global hardware marketing have provided me with a comprehensive understanding of the business, which directly applies to your interest in increasing overseas sales.
In my previous role as an International Sales Representative at ZQR, I grew our revenue in all my regions by over 50 percent within the first year. During my five years at ZQR, I helped establish sales bases in five additional countries, with increased revenues in all of them.
Please take some time to review my resume. I believe I am an excellent candidate for the position you have advertised, and I would greatly appreciate the opportunity to meet with you to discuss what I have to offer Rubymax, Inc. I truly appreciate your consideration.
Sincerely,
Signature (printed letter)
June Armour
Email Cover Letter with a Referral
Subject: Referred by Sloan Green
Dear
Dear Future Mrs.,
I am writing to you regarding the billing manager position that you posted on your company’s website. I worked with Sloan Green in the billing department at XYZ Enterprises for several years before taking a break to raise my children.
When I mentioned that I would be returning to the job market, she recommended that I reach out to you about this position, as she felt I would be an excellent fit for your organization.
At XYZ, I worked closely with Sloan to transition our billing system to accommodate the increased sales volume the company was experiencing. I witnessed the seamless transition as our deliveries doubled in less than 6 months. I successfully managed both small and large billing departments, but I feel most comfortable in an environment like yours. I believe my experience would be an asset to Bright Enterprises, and I would be grateful for the opportunity to meet with you regarding the open position.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely,
Beth Maple
bethmaple@email.com
123-456-7890
Key Takeaways
If you have a referral, mention it at the beginning: Include it in your cover letter and be sure to highlight it in the first paragraph.
Use cover letter templates to guide your writing: But make sure to customize your cover letter for the specific job.
Be professional: Use a business letter format and ensure to proofread the final draft before sending.
Say thank you: Thank the hiring manager for their time and be sure to send thank-you notes to those who referred you, as well as the interviewers after your meeting.
Source: https://www.thebalancemoney.com/cover-letter-referral-example-2063485
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