Are you ready to apply for a job? Not sure what to write in your cover letter? It can be much easier to start writing your letter using a template instead of starting from scratch.
The template will show you all the information you need to include and will provide the proper format for your job application letter. You can add your personal information and customize the letter before applying for the job.
You should keep in mind that the job posting may mention the information required as part of the application process. If so, make sure to follow the employer’s guidelines on what to send or upload when applying.
What to Include in a Job Application Letter
The following job application letter template outlines the information you should include in the letter you send with your resume when applying for a job. Use this template as a guide to create customized letters to send to employers along with your resume.
Contact Information
The first part of your letter should include information on how the employer can contact you. If you have the employer’s contact information, include it. Otherwise, just provide your information.
Your Personal Information
First Name Last Name
Street Address
City, State, Zip Code
Phone Number
Email Address
Date
Employer’s Contact Information
Name
Title
Company
Address
City, State, Zip Code
Salutation
Here you find information about the appropriate salutation in a job application letter. Here is the most common salutation:
Dear Mr./Mrs. Last Name or Dear Hiring Manager:
Content of the Job Application Letter
Your job application letter will inform the employer about the position you are applying for, why the employer should choose you for an interview, and how you will follow up afterward.
The First Paragraph:
The first paragraph of your job application letter should include information about why you are writing. Mention the job you are applying for and where you found the position. If you have a contact at the company, mention the name of the person you were connected with here.
The Middle Paragraphs:
The next paragraph of your job application letter should describe what you have to offer the company: Make strong connections between your abilities and the requirements listed in the job posting. Specifically mention how your skills and experiences match the job. Expand on the information in your resume, and do not just repeat it. Try to support every statement you make with evidence. Use several short paragraphs or bullet points instead of one large block of text, which can be difficult to read and absorb quickly.
The Final Paragraph:
Close your job application letter by thanking the employer for considering your application for the job. Include information on how you will follow up. Indicate that you will do so and specify when (one week is a customary time). You may want to shorten the time between sending your resume and following up if you uploaded or emailed it.
Closure
Sincerely,
Your Signature (if sending a printed letter)
Your Full Name Typed
Job Application Letter Template
This is an example of a job application letter. Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.
Your Full Name
Street Address
City, State Zip Code
Phone Number
Email Address
Today’s Date
Employer’s Name
Hiring Manager
Company Name
Address
City, State Zip Code
Dear Ms. Cody:
Write here the reason you are writing the letter and state the job you are applying for and where you found the position. If you have a contact at the company, mention the name of the person you were connected with here.
Write here a description of what you have to offer the company: Make strong connections between your abilities and the requirements listed in the job posting. Specify how your skills and experiences match the job. Expand on the information in your resume, and do not just repeat it. Try to support every statement you make with evidence. Use several short paragraphs or bullet points instead of one large block of text, which can be difficult to read and absorb quickly.
Thank you
I look forward to your consideration of my application to join your esteemed team. I am eager to meet you to discuss how I can bring my positive energy to your management team and help your company continue to grow and succeed. I will follow up with you next week to check on the status of my application.
Best regards,
Your signature (if it’s a printed letter)
Your full name written out
How to Send a Job Application Letter via Email
If you are sending a job application letter via email, instead of sending a printed copy, you’ll need to make some slight adjustments to the format above. First, make sure to include a subject line for the email that is direct and informative.
Typically, the subject includes your name and the job title you are applying for. For example:
Subject: Sherry Chau – Marketing Assistant Position
Skip including personal information (address, contact information), the date, and the employer’s contact information. Start your email with the greeting. The body of the email – why you are writing, what you have to offer the company, and how you will follow up – is exactly the same as what’s in the format above.
At the end of the message, include a closing of your personal touch, then write your full name on the next line. You can also include your email signature with your contact information and a link to your LinkedIn or Twitter account. Here is information on how to set up your email signature.
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