Reasons for Refusing a Job Interview
There are many reasons you might decide after submitting your application and resume that you are no longer interested in this particular job. For example, you may have done more research on the position or company and discovered that your goals do not align with the company’s mission or culture. You may have been expecting a relocation but the plans changed. The position you applied for might be beneath your qualifications, and by the time a considerable time has passed since your initial submission, a more suitable job might have come up. You may have already received a job offer and accepted it. Your schedule may have changed, making you unavailable for the work schedule required by the job. You might have decided to stay in your current job, at least for the near future.
Tips for Sending a Rejection Message for a Job Interview Invitation
Make sure of your decision before sending a rejection message for the interview. Respond to the employer’s invitation as soon as possible. Be polite and kind in your message. Be vague and do not provide specific reasons for your unwillingness to attend the interview. Make sure to clearly communicate that you are declining the interview opportunity.
Sample Rejection Messages for a Job Interview Invitation
Basic Email Message to Withdraw Application
Here is an example of an email message to reject a job interview:
Subject: Interview Invitation – Your Name
Dear [Name]:
Thank you very much for considering my application for the job position and inviting me to interview with [Company Name]. However, I would like to withdraw my application for this position.
I sincerely appreciate the time you spent reviewing my application.
Again, thank you for your consideration.
Best regards,
Your Name
Phone Number
Example of Accepting Another Job Offer
If you accepted another job offer in the interim, you may want to share this update. Here is an example of an email message doing that:
Subject: Thank You for the Interview Opportunity
Dear [Name]:
I am grateful for the opportunity to interview at [Company Name] for the job position. Since submitting my application for this role, I have received and accepted a position at another company, thus I respectfully decline this offer.
I wish you all the best in finding a suitable candidate.
Thank you once again for considering my application for this position. Please feel free to reach out if you have any questions.
Best regards,
Your Name
Phone Number
Example of Mentioning a Change in Circumstances
Here is another option for how to phrase your message for rejecting the interview:
Subject: Interview for Job Position – Your Name
Dear [Name]:
Thank you very much for the interview invitation at [Company Name]. I appreciate being considered as a candidate.
However, due to changes in my circumstances, I must decline this opportunity.
Thank you once again, and I wish you good luck in your search.
Best regards,
Your Name
Phone Number
Conclusion
Although you may feel the need to apologize or justify your decision not to attend the interview, any explanation you provide will likely be perceived as an excuse for rejecting the employer’s interest in you. It is best to simply inform them that your intentions have changed without elaborating on the reasons. Most interviewers will leave it at that and will be grateful to you for keeping them informed and allowing them time to arrange an interview with another candidate.
Source: https://www.thebalancemoney.com/how-to-decline-a-job-interview-with-a-letter-sample-2061121
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