Before Accepting the Offer
When you receive the offer, you don’t have to accept it right away. It’s acceptable to ask for time (usually 24 hours) to think it over, even if you want to accept it. This way, you’ll have time to ensure that the terms of the offer are what you expected and to get answers to any questions you may have.
Note: Once you have the opportunity to review the offer and are ready to accept, request the offer in writing to make sure your expectations align with what the employer is offering.
How to Accept a Job Offer
The best way to accept a job offer is to confirm the details in writing. Even if you verbally accepted the job, it’s important to confirm the terms of employment and the start date.
A job acceptance letter allows you to show your professionalism and ensure there is no confusion regarding the finer details of the offer, such as compensation, time off, and benefits. It’s also an opportunity to express your gratitude for receiving the job, as well as your excitement about taking on the new role.
What to Include in Your Job Acceptance Letter
When you are ready to respond positively, follow the advice to write a letter or email confirming your acceptance of the offer. Your message can be brief, but it should include the following:
- Thank and express appreciation for the opportunity
- Written acceptance of the job offer
- Terms of employment (salary, benefits, job title, etc.)
- Start date
Tips for Writing a Job Acceptance Letter
Format your letter correctly. The letter can be sent via email or regular mail. If you are sending a printed copy via mail, format the letter as you would any business letter. Include your contact information and phone number, even if it is already in your file with the employer.
Keep the message concise. While you want to include all the important information, that doesn’t mean your letter should be lengthy and detailed.
Note: The employer will be busy, so a brief message containing all the necessary information is best.
Express your gratitude. Show how grateful you are for the new job opportunity. You may want to briefly explain why you are particularly excited to work for the company. For example, you might want to share your desire to contribute to their sales team or your passion for their mission. Again, keep it polite and concise.
Review the letter multiple times to ensure you have caught all typographical errors and grammatical mistakes. During this, it’s good to double-check the spelling of the name of the person who offered you the job.
Example of a Job Acceptance Letter
Here is an example of a job acceptance letter template. You can download the letter template (compatible with Google Docs or Word Online) or read the example below.
Note: You can replace the information contained with your own.
Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jason.burnett@email.com
August 17, 2020
Mr. Michael Hines
Human Resources Director
Smithfield Granite and Stonework
800 Marshall Street
Smithfield, CA 08055
Dear Mr. Hines,
As we discussed in our phone call, I am very happy to accept the position of Advertising Assistant at Smithfield Granite and Stonework. Thank you once again for this opportunity. I am excited to make a positive contribution to the company and work with everyone on the Smithfield team.
As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.
I look forward to starting on August 31, 2020. If there is any additional information or paperwork you need from me before then, please let me know.
Once again, thank you very much.
Handwritten signature (if sending a printed letter)
Jason Burnett
Example of an Email to Accept the Job
Here is an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation time.
Subject
Email: Janet Fieldstone – Acceptance of Job Offer
Dear Mr. Campbell,
I was pleased to speak with you on the phone yesterday regarding the Marketing Manager role at ABC Company. I am very happy to officially accept this job offer. I look forward to working with you and the rest of the senior management team at ABC in developing a new marketing strategy.
As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000 and three weeks of paid vacation per year. This salary does not include the health insurance offered by the company, which will be effective from my start date.
I look forward to seeing you next Monday. Please let me know if there are any forms or additional information you need before then, or if there are any documents I should bring on my first day.
I am always available via email, but feel free to call if that is more convenient (555-555-5555).
Thank you again for this opportunity.
Best regards,
Janet
Sending an Email to Accept a Job Offer
When sending an email, put your name in the subject line (Your Name – Acceptance of Job Offer). This helps ensure that your message will be opened and read.
No matter how you send the message, make sure to address it to the person who offered you the job.
Source: https://www.thebalancemoney.com/job-offer-acceptance-letter-2062550
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