Introduction
In this article, we will explore how to politely decline a job offer without burning bridges. We will provide examples of how to turn down the offer and offer tips for handling the situation. It can be challenging to decline a job offer, but it’s important to remain courteous and professional in your dealings. We will help you understand the best way to graciously and professionally decline the offer.
Tips for Declining a Job Offer
Before you send a rejection message, make sure that you are completely certain that you do not want the job. If there is a scenario that makes you consider accepting the job, such as a higher salary or other changes in the benefits package, try negotiating a counteroffer first. Once you send a rejection message, there is very little chance of receiving the job offer again. However, if you have thoroughly evaluated the opportunity and decided not to accept it, sending a polite and appreciative job rejection message in a timely manner is a great way to maintain a good relationship with the employer. You never know when and how your paths may cross again, so it’s always good to show gratitude and professional decorum.
When You Don’t Like the Company
If the company is unappealing due to its culture, potential supervisor, products, or services, a simple “thank you for the opportunity” with a hint that the job is not suitable for you at this stage of your career is sufficient. Generally, it is best not to express any dissatisfaction to the employees you interacted with or to share any criticisms of the organization.
When the Job Is Not Financially Viable
If the job and the organization are appealing but the offered salary is insufficient, you can address this issue in your communications. If all efforts to negotiate a higher salary that meets your requirements fail, send a message expressing your gratitude and confirming your excitement for the job, while indicating that you must decline due to the salary level. Sometimes, the employer may come back to you with a better offer once they see that you are genuinely willing to walk away. Be prepared to discuss a counteroffer if a higher salary would make a difference.
What to Include in a Job Rejection Message
Your message should include the following: an expression of gratitude for the offer, a written rejection of the offer. Address the message to the person who offered you the job. Include your contact information and phone number, even though it’s in your file with the employer. There’s no need to provide detailed reasons for declining the job. Avoid any insulting reasons, such as a poor work environment or feeling uncertain about the company’s long-term prospects and profitability. However, it is appropriate to briefly mention the reason for declining the job. For example, you might explain that you accepted another offer, decided it was better to stay in your current job, or felt that the job ultimately did not align with your career goals. Whatever the reason, keep your explanation concise. As with any communication sent to an employer, it is important to ensure that your message is well-written and free of spelling or grammatical errors. Even in the case of declining the job, all communication should remain professional.
Examples of Job Rejection Messages
Review the following examples of job rejection messages and use them as templates for your own message.
Job Rejection Message Example 1
Contact Person’s Name
Street Address
City, State, Zip Code
Date
Dear Mr./Ms. Last Name,
Thank you very much for offering me the position of Marketing Manager at Hatfield Industries. It was a difficult decision for me to make, but I have accepted a position at another company.
I am
I sincerely appreciate the time you spent interviewing me and sharing information about the opportunity and your company.
Once again, thank you for your consideration.
Best regards,
Signature (hard copy letter)
Your Name
Example Job Rejection Letter #2
Contact Person’s Name
Street Address
City, State, Zip Code
Date
Dear Mr./Ms. Last Name,
Thank you very much for offering me the job at Bronson Associates. Unfortunately, I will not accept the position as it does not align with the path I am pursuing to achieve my career goals.
Again, I would like to express my gratitude for the offer and my regret that it did not work out. I wish you the best of luck in finding the right person for the position.
Best regards,
Signature (hard copy letter)
Your Name
Example Job Rejection Email
Subject: Your Name – Unit Manager Position
Dear Mr./Ms. Last Name,
Thank you for offering me the opportunity to work as a Unit Manager at Acme Enterprises and for reviewing my counteroffer with management. I completely understand that budgets are limited, but I must decline the position due to the current salary level.
Again, I would like to sincerely thank you for your kindness during the negotiation process. I wish you and Acme all the best.
Best regards,
Signature (hard copy letter)
Your Name
Conclusion
In the end, it is important to handle job offer rejections courteously and professionally. Thank the employer for the opportunity and briefly explain the reason for declining the job. The employer may come back to you with a better offer in the future, so it is essential to maintain a good relationship with them. Be sure to write your letter well and professionally, and avoid mentioning any offensive or inappropriate reasons. Use the examples above as templates for your own letter and ensure that it conveys your respect and gratitude for the offered opportunity.
Source: https://www.thebalancemoney.com/how-to-decline-a-job-offer-2059772
Leave a Reply