How to Name Your Resume File
When applying for jobs, it’s important to give your resume a title that makes it clear that the resume belongs to you, not some random candidate. This is especially important when you send your resume and cover letter to employers as attachments (whether via email or through an online job application system). When the employer opens your document, they will see what you named it. Therefore, you want the title to be professional and clearly convey your identity.
Avoid Generic Titles
Do not send your resume via email or upload it with the name “resume.doc,” unless you want the busy HR manager to save your file instead of someone else’s. With a generic file name, there will be no way to distinguish it from all the other resumes with the same name.
Use Your Name
Choose a file name that includes your name. This way, hiring managers will know whose resume it is, and it will be easier for them to track and manage it. It is also less likely that they will lose it or confuse it with someone else’s resume.
If you name your resume “janedoeresume.doc,” “Jane Doe Resume.docx,” or “Jane-Doe-Resume.pdf,” the employer will know whose resume it is at a glance, and they will be able to connect it with the rest of your materials and application.
Go Beyond Just Your Name (Maybe)
You might choose to include extra details in the title instead of just your name. You can also include the job title in the file name for your resume and cover letter. You can use spaces or hyphens between words; using capital letters might help make the file name easier to read.
Be Professional
Remember that hiring managers and others who are likely to meet you will see the file names of your cover letter and resume, so ensure that those titles are professional and appropriate. Now is not the time to use your middle school AIM screen names. Save the funny names for your personal social media accounts and keep these file names simple and professional.
Be Consistent
Consistency is key when naming your resume, cover letter, and other application documents, so use the same format for each of them. For example, if you simply used your last name and a descriptor for one title (“Smith Resume”), use the same format for all other materials (“Smith Cover Letter”). Ensure that any spelling, spacing, hyphenation, and other style choices are consistent across documents.
Avoid Version Numbers
If you are applying for jobs frequently, you may have many different versions of your resume saved on your computer. Avoid including version numbers (e.g., John-Smith-Resume-10.doc) in the file name and other ambiguous symbols.
Eliminate those numbers and symbols when submitting your resume. An employer may get the impression that the job comes in the middle of a long list of potential opportunities. A hiring manager seeing “Resume-10” as part of your file name may wonder what resumes 1 through 9 look like and whether you are applying for every job in town.
Develop a filing system on your computer to track different versions of your resume rather than using the file name for that purpose, and ensure that ready-to-send resumes are stored in a separate area from drafts.
Proofread and Edit
Before submitting your resume or cover letter, proofread the document title. It may seem silly, but spelling errors in the title can make an employer think you are not focused on details and that you are unprofessional.
Options for Saving Your Resume
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The important thing is to send or upload your resume as a PDF or Word document. This way, the recipient will receive a copy of your resume and cover letter in the original format.
To name your Word document for your resume:
- Click on “File,” then “Save As”
- Type the name you want to use for your resume. For example, malcolmjonesresume.docx
To save a Word document as a PDF:
- To convert your Word documents to PDF files, you may be able to do this by clicking on “File,” then “Save as PDF” or “File,” then “Print,” then “Save as PDF” (from the options menu in the bottom left corner). If not, you can use free software to convert the file to PDF.
To save a Google Doc as a Word document:
- Open the file in Google Docs
- Click on “File,” then “Download,” then “Microsoft Word (.docx)”
To save a Google Doc as a PDF document:
- Open the file in Google Docs
- Click on “File,” then “Download,” then “PDF (.pdf)”
Saving your resume and cover letter as a PDF will ensure that the formatting remains the same, even if the employer uses a different word processing program or operating system.
How to Send Your Resume
Once you have named and saved your resume and cover letter, follow the instructions in the job advertisement to submit your application. You may need to send your application materials as an attachment, upload them to a job site, or upload them directly to the employer’s application portal.
Sample Resume
This is an example of a resume. Download a resume template (compatible with Google Docs and Word Online).
Sample Resume (Text Version)
Carly Candidate
999 Main Street, Aspen, Colorado 81611
(123) 555-1234
[email protected]
Career Objective
Event manager with charm and creative talent dedicated to impressing clients, partners, and stakeholders by flawlessly organizing meetings, parties, conferences, expos, banquets, and festive events.
Core Qualifications
– 8 years of experience planning and organizing all logistical aspects of high-profile events including conferences, parties, weddings, ski retreats, and golf tournaments.
– Exceptional customer service and hospitality skills backed by a positive attitude, charming demeanor, and proactive approach to identifying and meeting individuals’ needs.
– Experience coordinating and supervising multidisciplinary event teams including chefs, wait staff, setup and maintenance crews, and security teams.
– Bilingual in written and spoken English and Spanish, with high proficiency in French.
Professional Experience
Smith Resort, Aspen, Colorado
Event Manager, October 2020 – Present
Coordinate and oversee community events and private functions for an upscale mountain resort, including ski trips, weddings, and conferences. Successfully earned praise and repeat engagement for leadership and corporate development conferences from executives at Microsoft, Google, and Windermere Real Estate. Initiated social media marketing efforts that increased the customer base by over 40%. Established mutually beneficial relationships with media representatives to promote resort events.
Ridgway Resort and Conference Center, Aspen, Colorado
Event Manager, September 2013 – October 2020
Organized golf outings and private fundraising tournaments for guests of the five-star resort and conference center. Scheduled tee times and arranged outdoor catering and subsequent events including cocktail parties and receptions; handled all marketing tasks related to fundraising. Leveraged opportunities to sell resort amenities to conference guests, resulting in a 15% increase in total revenue for the spa, restaurant, and poolside bar. Organized golf tournaments that were featured in “Golf Today” and “NonProfit Times.”
Education
Bachelor’s Degree in Travel and Tourism Management; GPA 3.8
University of Denver, Denver, Colorado
Dean’s List
The Dean; graduated with honors with the highest distinction; President of Ikbal, Sorority Sigma Sigma Sigma
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Source: https://www.thebalancemoney.com/how-to-name-your-resume-and-cover-letter-2063300
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