Tips for Sending a Job Offer Rejection Email
When you receive a job offer and decide not to accept it, it’s good to inform the employer of your rejection as soon as possible. Even if you are not interested in the position, it’s courteous to politely decline the job. Nowadays, many job offers are communicated via email. Therefore, it’s perfectly appropriate to respond to the offer via email, even if you have decided not to accept the position. The message can be brief and to the point while remaining polite and courteous.
What to Include in the Email Message
A subject line mentioning your full name and a reference to the job offer (for example, “Job Offer – Your Name”) A professional greeting Your thanks and appreciation for the offer A mention of the fact that you have decided to decline the offer A signature that includes your contact information
Examples of Job Offer Rejection Emails
Rejection Message Without Reason
Subject Line: Job Offer – Ted Gonzalez
Dear Mr. Owen,
Thank you very much for offering me the job opportunity at Owen and Owen. I appreciate the time you took to meet with me to discuss the position.
It was a tough decision, but I will not be accepting the position.
I would like to once again express my gratitude for the offer and my regret that it did not work out. I wish you all the best in finding a suitable candidate for the position. I wish you and the company success in all future endeavors.
Sincerely,
Ted Gonzalez
555-123-4567
Rejection Message With Reason
Subject Line: Jane Smith – Job Offer
Dear Ms. Cho,
Thank you very much for offering me the position of Training Coordinator at Apple Tree Learning. I appreciate the offer and your interest in hiring me.
Unfortunately, I have accepted a position with another company that aligns with my current career goals.
Once again, I appreciate the job offer and your interest. Thank you for the pleasant interview experience.
Sincerely,
Jane Smith
555-757-4321
Main Takeaway
Since much of professional correspondence is done via email, it’s appropriate to send your rejection message via email. Send your email promptly and ensure you thank the employer for their time and offer. Do not share any criticisms regarding the interview or organization. There is no need to go into too much detail about your decision. Keep it simple and do not share any details about your decision.
Source: https://www.thebalancemoney.com/job-rejection-email-message-examples-2063004
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