Managing a busy schedule can be challenging. I know how hard it is to find a time that works for everyone on my team.
What is the best scheduling tool?
You need commitment and focus to build any business. This includes how you manage your time.
This means that the best tool for scheduling meetings won’t be the best unless it is the best for you. While you may benefit from a calendar app, the right scheduling tool can save you critical time and resources.
So, before we talk about the best scheduling tools, let’s discuss what you need in a scheduling tool.
How to choose the best online scheduling tool
Now that you have a good idea of what you need in a scheduling tool, let’s take a look at the key features of a scheduling app.
Look at the tech stack you’re currently using. You might want to create a list of the tools you use before, during, and after each meeting. Then, make notes on the integrations you might want in the future. It also helps to know what makes a good tool for scheduling individual or group appointments – just having integration with your calendar apps isn’t enough.
Best scheduling tools
1. Sales Hub
Best for: A comprehensive scheduling tool for small businesses
Cost of the scheduling tool: Free, with premium options
Features of Sales Hub:
- Simplifies and automates the scheduling process
- Full integration with our CRM platform
- Ability to embed the tool on your website and customize branding
- Ability to create links for group meetings
2. Calendar
Best for: Internal group meetings
Cost of the scheduling tool: Paid, plans starting at $20/month
Features of Calendar:
- Unlimited scheduling
- Compatible with PC, iOS, and Android devices
- Integration with calendar apps like Gmail, Office 365, Outlook, and iCloud
3. CalendarHero
Best for: Scheduling group meetings with external parties
Cost of the scheduling tool: Free, with premium options
Features of CalendarHero:
- Integration with calendar apps like Gmail, Office 365, and iCloud
- Integration with Gmail, Outlook, and Slack
- Personalized scheduling links
- Access to Google Drive, OneDrive, or Dropbox files
4. Doodle
Best for: Quickly scheduling group meetings on mobile
Cost of the scheduling tool: Free, with premium options
Features of Doodle:
- Polls to find available meeting times
- Integration with calendar apps like Gmail and Outlook
- Multiple response options
- Ability to rank responses
5. Boomerang
Best for: Scheduling group meetings within your email
Cost of the scheduling tool: Free, with premium options
Features of Boomerang:
- Integration with email apps like Gmail and Outlook
- Ability to share availability via email by including “live calendar”
- Ability to suggest meeting times for individuals or groups directly in the email
6. Mixmax
Best for: Scheduling group meetings within Gmail
Cost of the scheduling tool: Free, with premium options
Features of Mixmax:
- Integration with Google apps like Gmail and Calendar
- Custom email templates
- Email and click tracking
- Ability to add links and media embedded in the email
7. Arrangr
Best for: Sending user-friendly polls for groups
Cost of the scheduling tool: Free, with premium options
Features of Arrangr:
- Ability to create a booking link that clients can use to choose the best time for them
- Integration with email
- Ability to create availability polls for groups
8. YouCanBookMe
Best for: Scheduling paid group appointments
Cost of the scheduling tool: Free, with premium options
Features of YouCanBookMe:
- Ability to collect payment when booking an appointment
- Personalized scheduling links
- Ability to display calendar details on the scheduling page
9. 24Sessions
Best for: Scheduling group video calls
Cost of the scheduling tool: Paid, contact for a quote
Features of 24Sessions:
- Phone call features
- Meeting recording
- Ability to host multiple participants
10. Cogsworth
Best for: Scheduling international group meetings
Cost of the scheduling tool: Paid, plans starting at $20/month
Features of Cogsworth:
- Translation and time zone features
- Personalized scheduling links
- Ability to display calendar details on the scheduling page
11.
Pexip
Best for: Adding a group scheduling tool to your own application
Cost of the scheduling tool: Paid, contact for a quote
Pexip Features:
- Tool for secure video meetings and appointment scheduling
- High security standards
- Personalized scheduling links
12. Bookeo
Best for: Scheduling group activities and services
Cost of the scheduling tool: Paid, with a free trial
Bookeo Features:
- Scheduling repeat bookings
- Personalized scheduling links
- Ability to display calendar details on the scheduling page
13. Calendly
Best for: Feeding group appointment scheduling
Cost of the scheduling tool: Free, with premium options
Calendly Features:
- Integration with calendar apps like HubSpot, Zoom, and Zapier
- Personalized scheduling links
- Ability to display calendar details on the scheduling page
14. OnceHub
Best for: Scheduling recurring sessions and group discussions
Cost of the scheduling tool: Free, with premium options
OnceHub Features:
- Integration with apps like Outlook and Zapier
- Personalized scheduling links
15. Acuity Scheduling
Best for: Scheduling group classes
Cost of the scheduling tool: Paid, plans start at $16 per month
Acuity Scheduling Features:
- Integration with apps like Google Workspace, Office 365, Exchange, and Outlook
- Personalized scheduling links
- Ability to send automatic reminders to invitees
16. Rallly
Best for: All-day availability polls
Cost of the scheduling tool: Paid, contact for a quote
Rallly Features:
- Simple availability polling page
- No login required
17. FreeBusy
Best for: Group scheduling in organizations
Cost of the scheduling tool: Free, with premium options
FreeBusy Features:
- Integration with many personal and professional calendars
- Unique features for teams in organizations
18. Vyte
Best for: Scheduling confidential group meetings
Cost of the scheduling tool: Free, with premium options
Vyte Features:
- Ability to hide invitees from each other
- Integration with apps like Google Workspace, Zoom, and Zapier
19. MeetFox
Best for: Scheduling small group meetings without using Zoom
Cost of the scheduling tool: Free, with premium options
MeetFox Features:
- Ability to create web meeting rooms
- Integration with apps like HubSpot, Gmail, and Slack
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