Email to Clients Regarding Maternity Leave

Why Send an Email to Clients?

An email to clients regarding maternity leave is a convenient way to inform them of your pregnancy status if they are not already aware. For those who do know, this is a great time to provide them with all the details they will need regarding your maternity leave in writing.

The email that is specifically tailored for your clients will be a great resource for them. It will save them time as they will not need to try to reach you by calling or emailing your colleagues.

This email will show your clients that you are thinking about them. They will have something written to refer back to regarding how to get support from your company in your absence. While this type of message may not be mandatory, it is a nice gesture that ensures your clients feel cared for.

Topics to Cover

The content of your email will depend on who the client is and your ongoing communication with them. If you are sending the same email to 200 clients, you will want to keep it short and to the point. If you are sending this to five or ten clients, you can make it more personal and share more information with them. Here are some topics you can include in your maternity leave email to clients:

The number of weeks you will be away from the office, when you will leave the office, when you will return to the office, who they can contact for support during your absence, that you will not be available during your leave.

Consider this email as setting expectations with the client. For you, it will protect the time you spend with your newborn and can alleviate your worry about leaving unfinished business at work.

Maternity Leave Email Template for Clients

Below, you will find an example of a maternity leave email for clients. Where you see (brackets), you should insert the appropriate words or phrases for your circumstances. You can either download the message in a Word file that you can edit, then copy and paste it into an email; or you can copy and paste the text version into your word processing document and edit from there.

Frequently Asked Questions (FAQs)

What is the subject line I should use for my maternity leave email?

You can choose something straightforward like “Who to Contact During Maternity Leave,” or you can opt for something more lively like “Exciting News! What That Means for You” or “Baby on the Way. Contact (Colleague’s Name).” You want to make sure they will read it when they need to, without it being too enticing that it doesn’t clearly convey what you are trying to say.

How should I notify clients when I return from maternity leave?

You can choose to remain silent until you officially return to work, or give clients a notice a couple of weeks before your scheduled return. Start by announcing your return date, express your excitement to return to work, and inform clients about the types of hours you’ll be working. Depending on your company culture and the nature of your relationships with clients, you may also want to include some details about your baby along with a picture.

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Sources:

The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts in our articles. Read our editorial process to learn more about how we verify facts and ensure the accuracy, reliability, and quality of our content.

London Business School. “Women Expect More than 4 Changes in Career Path.”

Source: https://www.thebalancemoney.com/client-maternity-letter-to-send-3545093

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