Why You Should Send a Job Offer Thank You Letter
When you receive a job offer, it is appropriate to send a thank you message. Even if you accept the offer verbally, sending a message allows you to officially confirm the new position. It is also a good way to start the professional relationship on the right foot. Even if you decline the job offer, it is always wise to follow up with a thank you for the opportunity. This gives you a chance to be humble and keeps the door open for a future relationship with the company.
Information to Include in Your Message
The content of your message will vary slightly depending on whether you choose to accept or decline the offer. In either case, the most important thing to include in your message is your appreciation for the offer. If you accept the position, you may also want to include:
- The terms of the offer. While this letter is not a legal document, it can be helpful for you and your employer to clarify the terms. Include the start date, job title, and any other terms that seem relevant.
- Your contact information. Including your phone number and email address, etc., to ensure that the employer can reach you if they have any last-minute information about start times or documents you should bring with you.
- Any questions regarding the details. For example, you may need clarification on salary, benefits, or the official start date.
Note: If you are not accepting the job, you do not have to provide specific details about your reasons. This is not the place to negotiate a counteroffer. You will want to say “Thank you” for the offer, and you can also use the space to express your desire to stay in touch, leaving the door open for future collaboration.
How to Send Your Message
You can send the thank you letter via email or through regular mail.
If you are sending your message via email:
- Paste the message in the body of the email or send it as an attachment.
- Choose an appropriate subject line. Include your name and the word “Thank you” in the subject line of the message: “First Name Last Name – Thank You.”
- Include your contact details in your signature.
If you are sending your message through regular mail:
- Write your letter in a business letter format. Use a proper greeting, such as “Dear Mr. Jones.” Choose a professional closing, such as “Sincerely.”
Regardless of how you send it, make sure to review your message carefully to appear professional and polished. Edit it carefully to ensure there are no spelling, grammar, or formatting errors. Double-check the spelling of the name of the person who offered you the job as well.
Job Offer Thank You Letter and Email Samples
You can download a job offer thank you letter template (compatible with Google Docs and Word Online) or check out more examples below.
Source: https://www.thebalancemoney.com/job-offer-thank-you-letter-sample-2063974
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